Office-Management
You will work on site in the office in Oldenburg approximately two days per week.
You support and contribute to the digitalisation of office processes.
You manage documents and receipts.
You assist with our contract management.
You prepare transfers and verify our incoming payments.
You are responsible for processing invoices and managing receivables.
You check our incoming invoices.
You review and manage our customers’ quotations.
You provide support in the sales back office, with a focus on after-sales.
You represent our sales manager when needed.
You communicate with our customers in writing and by phone, in both German and English.
You handle correspondence and schedule management with network and cooperation partners, customers, and service providers.
You plan and organise travel arrangements.
You prepare meetings and sessions.
You have completed commercial training or hold a comparable degree.
You have professional experience in accounting/financial management.
You have excellent organisational skills and a strong sense of workflow management.
You identify and take on tasks independently and proactively, and you find it easy to organise them effectively.
You enjoy working in a team, coordinate effectively with your colleagues, and communicate clearly.
You are proficient in using MS Office applications.
You have good written and spoken English skills.
Your communication with customers, network partners, and service providers is proactive and professional.
You handle information confidentially and act with a high level of responsibility.
You are motivated to actively support change and digitalisation processes.
People at the Centre.With us, you will find yourself in a pleasant working environment, with flat hierarchies and a friendly team of IT enthusiasts. We all aim to continuously develop ourselves. Here, you have the opportunity to contribute your knowledge and expand it however you like! Want to learn more about a specific technology? We gladly hold internal training sessions! Have a cool new technology you’re interested in? Share it with us in an internal training session!
Openness and transparency are important to us within the team. Nothing happens behind closed doors, and we exchange opinions and feedback at any time. Do you have an idea for improving a process? Share it with us! Was a past decision not quite right? Rollback!
As a non-profit association, we see our mission as helping universities and similar institutions improve their digital teaching. “Share knowledge, enable sharing.” Ultimately, it is the students who benefit from our work—especially those for whom studying would not even be an option without flexible digital teaching offerings. We strive to grow and improve in order to ultimately share our expertise more widely.
We live and love open source!You can find our projects and code here: https://github.com/elan-ev.
Remote work:up to 60% remote. However, if you prefer, you can of course also use an office workspace at one of our locations in Oldenburg or Osnabrück.
Flexible working hours and trust-based working time in full- or part-time (we care about family-friendliness ❤️). You can find out more about our benefits and values here: https://elan-ev.de/jobs/
We value a team as diverse as society itself, one that fosters openness and mutual respect. With us, your qualifications and your personal qualities matter. We therefore welcome applications from everyone, regardless of age, background, gender, sexual identity, disability, or appearance. If you prefer, you are also welcome to submit your application without a photo. Please send your application documents, including your CV, certificates, and proof of qualifications, to kriebel@elan-ev.de.
Do you have any questions about this position? Feel free to send an email to Mandy Kriebel. (kriebel@elan-ev.de).
